Affordable Medicaid Billing software paired with unmatched personal service
With EmbraceDS®, you get powerful software combined with personal service and state expertise to help cut your staff's time and effort in navigating Medicaid regulations, submitting claims, and staying compliant.
We've helped our districts receive nearly $300 million in Medicaid reimbursements
600+ districts across 4 states maximize Medicaid reimbursements with Embrace®. We charge only a fraction of the amount actually reimbursed, and we work together with you to maximize your reimbursement!
All-in-one solution to maximize Medicaid refunds while staying compliant
When you become an EmbraceDS® customer, you finally get peace of mind that your district will be compliant with Medicaid regulations in your state. Our Medicaid Success team services come with the software at no additional charge. We assist with enrollment, submit claims for you, and regularly communicate with state agencies to ensure your district stays audit-ready and compliant.
Maximize reimbursements without compromising compliance
We've helped our client districts receive nearly $300 million in Medicaid reimbursements while providing consistent logging of services and easy billing via the EmbraceDS® system. Our districts are audit-ready at any time!
Save time, get free training
EmbraceDS® allows to maximize Medicaid reimbursements while using as few staff hours as possible. Plus, your team will receive training at no additional cost.
Personal services by our Medicaid Success team
During training, our Medicaid Success team offers comprehensive instructions on documentation requirements for the services you provide. We also assist in enrolling your district as a provider of Medicaid-covered services with the appropriate state agencies and submit eligible Medicaid claims on your behalf.
Powerful reporting and transparency
EmbraceDS® contains powerful reporting capabilities, including the ability to compare services prescribed on the IEP with services delivered. Our Medicaid Success Representatives share information with districts during each step of the claim submission process to ensure awareness of Medicaid activity.
Cut training and data entry time
EmbraceDS® is easy to adopt across the district. Your staff will get the most valued features, such as group data entry for multiple students, reporting on delivery accuracy, built-in compliance checks before claim submission, and more.
Features that make Medicaid billing stress-free
EmbraceDS® is packed with features that make Medicaid billing much less stressful for your team. With minimal training, staff can begin entering service claims for individual students or therapy groups. Staff can track student services and record time spent delivering evaluations, screenings, medication administration, individual and group therapy, and more!
Built-in compliance checks
Verify that all required information is present prior to claim submission with our built-in compliance checks. Requirements vary by state, but may include items such as parental consent to bill Medicaid, service prescriptions and referrals, and co-signer approval.
Monthly delivery accuracy reminders and reports
Monthly accuracy reports are shared with both individual providers and district administrators. These reports compare prescribed services listed on the IEP to delivered services for the month, ensuring accuracy of delivery and maximizing reimbursement.
Robust reporting dashboard
The dashboard reflects multiple metrics related to errors for claims that we can't submit for reimbursement. There is a metric for each requirement the claim must meet for valid claim submission. By filtering out the claims that don’t meet state requirements, Embrace® keeps districts audit-ready at all times.
Free training and enrollment assistance
EmbraceDS® training is provided at no additional cost and includes instruction on documentation requirements for covered services. We also assist you in enrolling as a provider of Medicaid-covered services with the appropriate state agencies.
Group data entry and billing
To save your staff from duplicate data entry, batch data entry speeds up the documentation process while maintaining individual student claims. Bill for a group of students: when you enter a service, it can copy to all students in the group, saving time.
Access from any device
With our web-based Medicaid reimbursement software, staff can update records and confirm service delivery accuracy from any internet-enabled device.
Medicaid eligibility and records review
Embrace® provides Medicaid Eligibility checks for students at no charge. We also work individually with districts to review opportunities to improve reimbursement.
Claim review and submission
Embrace® staff submit eligible Medicaid claims on your behalf and review any denied claims for reconciliation. This may include resubmission or communication with the district regarding Medicaid's reason for the claim's denial. We reach out to individual users, when necessary, for claim corrections.
State Medicaid agency communication and consistent updates
We regularly communicate with state agencies to ensure we maintain compliance requirements. We update the Embrace® system, as appropriate, according to new guidance and any new billing opportunities for districts. Frequent notifications regarding Medicaid program benefits, things to be aware of, upcoming deadlines, and timelines for data entry are sent via email regularly.
Human customer support Monday to Friday
Our Live Success Specialists pick up the phone by the third ring and answer emails within 20 minutes. All users within a district are free to contact our Support Specialists. After-hours support is available seven days a week.
Embrace® meets all FERPA and HIPAA requirements and keeps your data SOC2 compliant
Why districts love EmbraceDS®
Tri-County Special Education Joint Agreement (TCSE) - IL
Tri-County Special Education Joint Agreement (TCSE) serves 20 member districts and over 2,100 IEP students. Long-time Embrace® customer, TCSE adopted EmbraceDS® nearly five years ago to enhance Medicaid billing compliance and increase reimbursement. “It’s still pretty new for us, but we like it a lot,” says Renee Evans, Chief School Business Official at TCSE.
Tri-County Special Education Association – IL
TCSEA is a large cooperative that serves 16 member districts and 2,300 IEP students. As a long-time customer of Embrace®, TCSEA also added EmbraceDS® to its toolkit in 2021 to enhance Medicaid billing compliance and increase reimbursement.
Alpine School District – UT
With EmbraceDS®, Alpine was able to improve their data analysis process and gain comfort in compliance! After exceeding their expectations on software and service, Alpine has recommended our software.
Livingston County Special Services Unit (LCSSU) - IL
Adding EmbraceDS® to their EmbraceSuite, Livingston County Special Services Unit (LCSSU) was able to improve their processes and documentation for their 4 specialized programs.
Pair EmbraceDS® with other programs for even more impact
Every Embrace® program is powerful on its own, but combining them creates a comprehensive solution for your district's special education needs. By integrating multiple Embrace® programs, you can create ultimate consistency, minimize training time, store and access all special education data in one place, and enable seamless communication between programs.
Accessible from any device, EmbraceIEP® helps you build compliant IEPs faster and more affordably, with free translation, e-signatures, and a robust reporting dashboard.
Running on the same system as EmbraceIEP®, Embrace504® helps to streamline 504 documentation while keeping your district compliant.
Storing all MTSS documentation in one place, EmbraceMTSS® helps you build one consistent workflow for intervention planning.
Keeping all the evaluation data in one place, EmbraceEVAL® is our teacher evaluation software that will finally systemize evaluations in your district.
