Easy-to-use IEP software paired with superior customer support
Built by special education professionals, EmbraceIEP® software provides educators with features that save time while keeping districts compliant.
99% customer retention rate
1,000+ districts across 5 states build better IEPs with Embrace®. We serve districts ranging from a few hundred to over 80,000 students, all with the same level of support. Best of all, this support is available to all staff members, not just pre-defined contacts.
All-in-one IEP® software that makes your work easier
EmbraceIEP® empowers your team to create Federal and State compliant documentation that looks outstanding and consistent. Teachers can finally focus on teaching, while you gain peace of mind through personal and immediate insight into your special education software and processes.
Keep your district compliant
State-specific compliance features ensure the completion of required fields, while system automation, such as due date reminders, helps track IEP timelines. Embrace® constantly tracks changes to state guidelines and updates forms quickly to ensure your district maintains compliance.
Get support fast, whenever you need it
Our Live Success Specialists pick up the phone by the 3rd ring and answer emails within 20 minutes. All users within a district are free to contact our Success Specialists. After-hours support is available seven days a week.
Cut costs with free translation
Translate any document into dozens of languages free of charge! Get translations of forms, along with user input, that you can override and customize to improve staff-parent communication and achieve transparency.
Implement easily
District setup requires the completion of just three templates—staff, students, and buildings. If utilizing our out-of-the-box settings, the setup can be completed in one week. If districts decide to customize forms or settings, a custom implementation timeline will be created.
Get fast adoption, improve retention
Training takes just hours, either on-site or via live webinar. Simple navigation reduces training time and helps staff quickly access student plans, write IEPs, and navigate the system with ease.
Designed for educators by educators
Gus Brecht, CEO at Embrace® Education, taught special education for 13 years and knew exactly what functionality special education staff would want in their software. Therefore, EmbraceIEP® is packed with features that will make your workday more enjoyable and efficient. It’s quick, easy to use, and offers a knowledgeable support system to answer questions in a way that truly makes sense!
Compliance features
Our compliance features include alerts, required fields, reminder emails, and more to help ensure the accuracy and completion of required forms.
Free e-signatures
It’s easy to collect and store parents’ signatures in EmbraceIEP®. This feature comes at no additional charge and makes it easier for parents to provide their consent.
Robust reporting dashboard
All of your data is at your fingertips. Whether you are looking for a click-and-go compliance report or want to customize your own report, Embrace® has it all.
Built-in goal-builder
Formulate SMART goal statements faster. Timeframe, behavior, condition, and criterion clues help teachers build goals unique to each student and improve student outcomes.
Improve data security with single sign-on
LDAP and SAML integrations are available for single-sign-on capabilities.
Easy student transfers
Embrace® can transfer all student data between districts that utilize our software. No more searching for lost documents or worrying about missing important information!
Timeline monitoring
Users can track and create custom reports for IEP timelines, including Annual Reviews and 3-Year Re-Evaluations, and more.
Custom reports
We offer built-in reports that can be modified, the option to create custom reports, and the ability to create and save custom reports for yourself or the entire district.Real-time collaboration
Collaborate on the same IEP meeting with your colleagues and save time! While you’re filling out a field, your colleagues can simultaneously work on other fields of the same form.
Batch printing several reports
Batch print any document for one or more students’ active conferences on your caseload.
Embrace® is committed to student and staff data security
Districts’ accomplishments boosted by EmbraceIEP®
Elgin School District – IL
Elgin Area School District implemented EmbraceIEP® to improve their processes and compliance across 57 schools. They also love the continuous updates to EmbraceIEP® and the ease of use!
Kane County School District – UT
Kane County School District utilized EmbraceIEP® to provide flexibility and accessibility for their educators to document services from anywhere! Kane is able to give their educators personal time back with EmbraceIEP® and our web-based software!
Jackson County Special Services Cooperative – TX
Jackson County Special Services Cooperative acquired EmbraceIEP® to bring their 4 school districts a simplified IEP/ARD system that will save them time. JCSSC enjoys the quick communication between the cooperative and Embrace® staff, the ability to remotely communicate with parents, and the ease of use while completing paperwork!
Sycamore CUSD #427– IL
Sycamore CUSD #427 implemented EmbraceIEP® when the need for a simple and user-friendly IEP software became achievable. Superior service, powerful IEP compliance tools, and readily available training webinars are just a few of the perks Sycamore CUSD #427 raves about.
Pair EmbraceIEP® with other programs for even more impact
Every Embrace® program is powerful on its own, but combining them creates a comprehensive solution for your district's special education needs. By choosing multiple Embrace® programs, you can create ultimate consistency, minimize training time, store and access all special education data in one place, and enable seamless communication between programs.
Running on the same system as EmbraceIEP®, Embrace504® helps to streamline 504 documentation while keeping your district compliant.
Combined with the personal guidance of our Medicaid Success Team, EmbraceDS® software helps to maximize Medicaid refunds while staying compliant.
Storing all MTSS documentation in one place, EmbraceMTSS® helps you build one consistent workflow for intervention planning.
Keeping all the evaluation data in one place, EmbraceEVAL® is our teacher evaluation software that will finally systemize evaluations in your district.
FAQ
At Embrace®, customer service is our top priority. Our software is supported by live Customer Service Specialists who are ready to answer your calls, emails, and chats, Monday through Friday, 7:30am-6:30pm CST! Additionally, we provide emergency after-hours support 7 days a week until 9pm CST. We set the expectation that every phone call will be answered by the second ring, every email will be responded to within 20 minutes, and every chat will be answered within two minutes.
Short answer: Unlimited. Our system allows as many users as the District deems necessary to have access to our programs. The user can have a multitude of permissions, ranging from restricted (read-only) to Admin level, in each program purchased. Districts are also able to have an unlimited number of buildings, which users are able to be assigned to specifically. Our software costs are based on the student population.
Currently, our system houses Districts and Cooperatives with a few hundred students to over 80,000 students!
Embrace® uses SFTP (Secure File Transfer Protocol) and API (Application Program Interface) connections which allow school districts to automatically send us students’ demographic information from their SIS and upload it into the Embrace® program on a nightly basis (or more often if desired). We currently work with Infinite Campus, PowerSchool, eSchool, TylerSIS, Jupiter Ed, TeacherEase, and Skyward. If your district uses a SIS not mentioned here, please contact us to find out what options may be available.
Yes! During your free demonstration, we will navigate through standard functionality and any forms applicable to the product and state you are requesting information on. However, if your district would like to customize our provided forms, or add additional forms, that is always an option! Along with the option to customize forms, districts are able to customize reports on any data on any student in your district. It’s also possible to customize functionality within the Embrace® systems. If you can think it, Embrace® is able to do it!
Our process is simple! After your district requests a customization, the Embrace® team will document the changes and send an e-mail summary to ensure all parties are on the same page. This is the same list that our programmers will use to complete the work. Afterwards, the Embrace® team will create a mock-up of the customization, based on your provided information. Finally, we will share the drafted mock-up, along with the cost, for your district to review. If approved, we will build it specifically for your district as soon as possible.
Customizations can cost anywhere from a few hundred dollars to thousands, depending on the time needed to create it. By outlining changes in advance, we are able to create an efficient process by which changes are made. This allows us to provide high-quality customizations at an affordable price.
Yes! Users are able to work on the same form, however in different fields, so as to not override existing data or data from another user being entered at the same time. This allows users to enter their information in a timely fashion, without stepping on the toes of another user.
Text fields are limited to 65,000 characters. This is equivalent to between 9,000 and 16,000 words or 130 single-spaced pages. Our text fields are on smart-forms, so they will continue to expand as needed to get all the important information. The forms will also print with clean headers, footers, and page breaks so there is no need to worry about text-wrapping or running short on relative data.
We are as SaaS, Software as a Service, company so our data is stored in the Cloud and backed up daily to multiple server locations. We have a 99.99% uptime guarantee, so you will never have a drop in service!
We work with the local State department to stay up to date with form and compliance changes. We make all changes in-house, so there is no outsourcing and long wait times for anything. We will also notify users, via our homepage, of any changes made to the system and forms.
Currently, Embrace® has a very strong user group in Washington State that meets once a month to discuss what is going on in the State. Clients from other locations are welcome to join in those meetings to hear what other users are saying. Outside of Washington, we do not have any other formal user groups, but are available to set that up if needed.
Yes! That is the driving force behind our software, it should be intuitive and therefore, communicate well with other modules. If a student is moving through the various processes, or steps, in the Special Education services, their data should flow from one module to the next. We do not want Educators to spend time typing the same information in different programs, we want them to spend their time with students.
Embrace® offers a Parent Portal that districts may use to share IEP and 504 documents with parents during meetings and to obtain electronic signatures. The Parent Portal is a free addition to EmbraceIEP® and Embrace504®.
Ready to book a demo?
See how the compliance, real-time collaboration, and reporting features of EmbraceIEP® can improve your district’s special education at a live demo with one of our Sales Representatives.
